Registration | IAVVC 2025 | Baden-Baden, Germany

Early Registration Fees (By August 5, 2025)
All registration fees must be paid in USD. Registration Fees are inclusive of VAT.

	Supports an Accepted Paper for Publication	Registration Fee (Excluding VAT)	VAT (19%)	Total (Including VAT)
IMS Member	✅	$745.00	$141.55	$886.55
IEEE Member	✅	$785.00	$149.15	$934.15
Non-Member	✅	$945.00	$179.55	$1,124.55
Student Member	❌	$300.00	$57.00	$357.00
Student Non-Member	❌	$300.00	$57.00	$357.00

Regular Registration Fees (After August 5, 2025)
All registration fees must be paid in USD. Registration Fees are inclusive of VAT.

	Supports an Accepted Paper for Publication	Registration Fee (Excluding VAT)	VAT (19%)	Total (Including VAT)
IMS Member	✅	$845.00	$160.55	$1,005.55
IEEE Member	✅	$885.00	$168.15	$1,053.15
Non-Member	✅	$1,060.00	$201.40	$1,261.40
Student Member	❌	$350.00	$66.50	$416.50
Student Non-Member	❌	$350.00	$66.50	$416.50

Workshop Registration Fees (By August 5, 2025)
All registration fees must be paid in USD. Registration Fees are inclusive of VAT.

	Registration Fee (Excluding VAT)	VAT (19%)	Total (Including VAT)
IMS Member	$100.00	$19.00	$119.00
IEEE Member	$100.00	$19.00	$119.00
Student Member	$100.00	$19.00	$119.00
Non-Member	$150.00	$28.50	$178.50
Student Non-Member	$150.00	$28.50	$178.50

Workshop Registration Fees (After August 5, 2025)
All registration fees must be paid in USD. Registration Fees are inclusive of VAT.

	Registration Fee (Excluding VAT)	VAT (19%)	Total (Including VAT)
IMS Member	$150.00	$28.50	$178.50
IEEE Member	$150.00	$28.50	$178.50
Student Member	$150.00	$150.00	$178.50
Non-Member	$200.00	$38.00	$238.00
Student Non-Member	$200.00	$38.00	$238.00

Workshop registration is in addition to full conference registration. Workshop Only registration is not offered.

Exclusive Technical Tour Fees
All registration fees must be paid in USD. Registration Fees are inclusive of VAT.

Registration Fee (Excluding VAT)	VAT (19%)	Total (Including VAT)
$125.00	$23.75	$148.75

Attendees who select to pay via wire transfer will receive an invoice with payment instructions within 3 business days of completing the registration. Attendees are responsible for covering all bank fees in addition to the registration fees. Payments made via Bank Transfer are non-refundable and cannot be processed after August 30, 2025.

AUTHOR REGISTRATION GUIDELINES

An accepted paper will be published in the conference proceedings on IEEE Xplore only if the following two conditions are met:

The full-fee (which can be the fee of IMS Member, IEEE Member, or Non-Member, but NOT Student Member or IEEE Life Member) registration payment for one the paper’s authors is received and correctly processed by August 5, 2025. This policy is applicable for all accepted papers including but not limited to technical papers, TIM, and Late Results.
The author presents the paper in person at the conference venue.

Not meeting either of the above two requirements result in the paper to be flagged as “no show” and removed from publishing in the conference proceedings on IEEE Xplore.

COVERING THE EXPENSES FOR PAPER PRESENTATION AND PUBLICATION

One author registration will cover the publication expenses of only ONE accepted paper. Authors presenting up to 2 additional papers without a co-author registered are required to pay a surcharge of $100 for each additional paper. For each additional accepted paper associated with the same registration, a $100 USD fee will be charged. The maximum number of pages is 6 pages with an additional (2) pages allowed at $200 per page. In the case no registration has been received and correctly processed to cover the paper publication, the conference organizers will contact the authors before the paper is removed from the proceedings.

INVITATION LETTERS

IMPORTANT: Visa letters will only be issued once you have registered and paid all necessary fees.

If you require a personal letter of invitation to attend the Conference, please contact Conference Management by email awisdom@conferencecatalysts.com.

In your email, provide the following information: complete name, mailing address, and any other details that your country of residence requires for your visa application. The Conference cannot contact or intervene with any Embassy or Consulate office abroad on your behalf so please begin your visa application process as soon as you determine that you want to attend the IEEE IAVVC 2025. Please provide as much information as possible to avoid delays in receiving your letter. You must register for the conference before requesting an invitation letter.

Please note that attendees who receive an Invitation letter cannot transfer or refund their registration.

PROBLEMS & FURTHER INFORMATION

For further information concerning your registration, please, contact the IAVVC Conference Manager: Alexis Wisdom, awisdom@conferencecatalysts.com.

CANCELLATION POLICY

All registrations are non-refundable.

You can modify or cancel your registration using the “Already Registered?” link on the registration site.

A paid registration can be transferred to another member of the same company up until August 30, 2025. To transfer a registration please contact awisdom@conferencecatalysts.com. Please note that onsite, only the individual listed on the name badge can use the privileges provided by the paid fee.